See other staff's calendar availability without showing appointment details
Currently, every staff member can see all appointments assigned to other staff members EXCEPT when someone has Therapist level permissions and can only view assigned clients. As a clinician working in a group practice, it is very helpful to be able to see when my colleagues are scheduled for appointments on any given day. For example, it helps to let me know when a colleague might be free, who is going to be the first/last person to arrive or leave for the day, and if/when they are scheduled to see a parent or sibling of my own client.

We’re excited to let you know this suggestion has been implemented! Today we released an update that allows staff members with Therapist level permissions that can only view assigned clients the ability to view other staff members’ availability in the Agenda and Calendar. These users will see saved events in the calendar but no client details are shown – instead the event will display as BUSY.
Thanks for your feedback on this suggestion! If you have any questions or feedback, feel free to reach out to our support team at support@theranest.com.
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BARBARA COLEMAN commented
Allow each therapist to set up their our recurrent schedule with availability so a scheduler will know when they can see clients.
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Katia Callan commented
I just posted this same thing! I didn't notice it on here! YES PLEASE YES!
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Katia Callan commented
Is there a way to allow all clinicians to see other clinicians schedules without seeing clients names. For example just being able to see grayed out section so that if Jane Doe Therapist has clients at 11, 1, 3-6 I would know that she was done at 7? Right now the function is that they can only see non-therapy related scheduled events and as the admin I can see everyone.
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Cheryl Shulter commented
This would be relatively easy to do on each individual therapist's calendar by having the part of the day they are available one shade and the times they are not there another shade. Right now, the whole calendar is just white and then you have whatever color your appointments are.
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Betty Guzman commented
Maybe even color code by service type.
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Betty Guzman commented
I would love to have a way to look at the calendar and see only availability in a different color so it is easier to read. I do know about the staff option but having a specific box per how that is a different color would be an easy ready especially with an office growing as much as ours. I greatly appreciate all the updates you put into theranest as well as the interest you put into our suggestions. For this reason, I will more than likely be a lifetime subscriber.
Thanks again,
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Leslie Price commented
Staff should be restricted from seeing other staff members calendars
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Florian Portis commented
Be able to see therapist's shift in week view once filtered. I understand how it would be difficult when looking at the calendar with a few therapists selected. However, if possible, be able to see shaded unavailable times while in week view, when a specific staff is selected/filtered.
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Florian Portis commented
To shade the times and days that a Therapist is unavailable making it easier to clearly see each days available times to schedule in calendar view. For example, if I work 8am-5pm on Mondays 7am and 6pm should be shaded.
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Nathan Fisher commented
Everyone needs to be able to see available times to schedule potential appointments. Currently they can only see when mutual clients are scheduled which leaves them to assume that the spots are available that aren't their client. Need to be able to see without seeing any information about a client that not assigned to them.
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Erica Layne commented
The ability to show all hour preferred hours on calendar as a office hours for staff
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Anonymous commented
When can we expect an update to simplify this process
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Jeffrey LaPonsie commented
I agree it'd be nice offer a view stages of permissions for this. 1) full access 2) When other clinician has appointments or availability 3) availability of appointments by room.
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Erica commented
It would be very helpful for all clinicians to be able to see everyone's appointments or the ability to see what times are blocked. I can see everything but everyone else can only see their clients.
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Lisa Merrick commented
I agree and would like this be an option.
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Marla Deibler commented
yes, it would be great if colleagues could view each other's schedules without having to change their permissions to admin
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Katie Compton commented
There should be a way to see our co-worker's schedule blocks without client information so we can see if a room is being used or if they might be available for a meeting. Currently, we can see informal schedule blocks but not times marked for clients. I do not want to see client info just the blocked time and room use.
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Jamie Weier commented
Show clinicians start and end times on the calendar for each day to assist with scheduling
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Anse Daniel commented
This feature is available already. The admin of the account would have to set up that feature for all the clinicians to view each others schedules.
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Gail West commented
Make time slots for therapist availability so that availability can be established by the hour rather than the entire day. Some of our therapists may be available on Monday at 9:00, 10:00 and then at 2:00, 3:00, 4:00. That will allow administrators visibility into what times therapists are available. Currently, we have to maintain paper calendar copies of available times so the admin person knows when therapist is available before scheduling clients. If that could be indicated in TheraNest it would minimize confusion